- World Health Organization
- Ankara, Turkey
- Closing Date : 28 January 2017
| OBJECTIVES OF THE PROGRAMME : The objectives of WHO emergency programme are to design and implement programmes that prepare the health sector to deal with emergencies and that improve health during and after crises. Within the emergency programme, the objectives of WHO's emergency response team are to support Member States by: (1) promptly assessing health needs of populations affected by a crisis, identifying priority causes of ill-health and death; preparing damage estimates and emergency response and rehabilitation plans; providing prompt, credible health information and ensuring the continuity of essential health services; (2) coordinating and monitoring emergency health relief efforts under the aegis of the Inter-Agency Standing Committee 3) ensuring that critical gaps in the health response are rapidly identified and filled; 4) revitalizing and building the capacity of national health systems to deal with preparedness, mitigation and response. All the above are building on the performance standards and core commitments of the WHO Emergency Response Framework (ERF) and the four critical functions in emergency response: leadership; information, technical expertise and core services. | |
| Description of duties: As part of the WHO Country Office team, the incumbent performs a variety of secretarial, coordinating, monitoring and administrative services in support of project/ programme activities, as follows: 1. Drafts correspondence and documents based on written/verbal prompts from the Professional staff of the unit. Independently composes and finalizes correspondence of administrative nature. Revises unit correspondence, reports, and documents for proper form and (non-technical) content. Provides rough translation or synopsis of incoming mail, and drafts from standard texts and phrases outgoing correspondence in a second working language. Takes notes at meetings. Types reports and other documentation. Arranges duty travel. 2. Scans, records, refers and follows up correspondence and documents, evaluates the urgency or critical nature of items, and brings them to the attention of the responsible staff. Informs and reminds responsible staff of follow-up dates and deadlines for response or specific actions, supplying supporting material as appropriate. 3. Using GSM, monitors aspects of the implementation of activities and availability of funds for project/ programme budget levels and financial expenditures, according to the approved projects. Assembles draft background for planning, monitoring and evaluation exercises. Inputs duty travel recommendations and issues reminders re follow up, records project/ programme monitoring and evaluation notes. 4. Makes administrative arrangements for country and inter country activities including preparation of various committal documents related to procurement of goods and services, arrangements of study tours and duty travel in accordance with the approved programme budget/ collaborative programmes with countries. 5. Assists in the organization of meetings held in-house or in Member States (working groups, seminars/courses, workshops, and symposia), i.e.: makes administrative preparations, including organization of practical local arrangements, advance transport of documents/equipment and hospitality. Provides administrative and secretarial support during the meetings, and pays per diem to participants if required. Prepares administrative reports. 6. Establishes and maintains the team's filing system of technical documents and correspondence. Creates background files and compiles reference material as appropriate. Accesses and retrieves information from relevant databases and updates as required. 7. Responds to and acts on telephone enquiries. Assesses the critical nature of technical enquiries and refers them to appropriate staff for reply. Coordinates appointments for supervisor and organizes programmes for visitors. 8. Provides briefing and guidance to all staff on general office practices and procedures; assists/replaces colleagues in the team and performs other related duties as required. | |
| REQUIRED QUALIFICATIONS | |
| Education: Essential: Completion of secondary school or equivalent. Desirable: Relevant higher education from an accredited institution. WHO only considers higher educational qualifications obtained from an accredited institution. | |
| Skills: - Knowledge of MS office applications, including Outlook, Excel, Word and Power Point. - Usual office equipment- computer, photocopier, fax machine, telephone. Competences required: 1. Communication. The incumbent must be able to express him/ herself clearly and in a structured and credible manner, ensuring appropriate information sharing within the programme/ organization. 2. Knowing and Managing Yourself. Manages ambiguity and pressure in a self-reflective way. Uses criticism as a development opportunity. Seeks opportunities for continuous learning and professional growth. 3. Producing Results. The incumbent must be able to work independently to deliver quality results. 4. Teamwork. The incumbent must see him/herself as a team member and work towards common goals, sharing information, assignments and tasks accordingly. 5. Respecting and promoting individual and cultural differences. The incumbent must be willing and able to work in an international/multicultural environment, open to ideas and values which may differ from those of the incumbent. See WHO Global Competencies model at http://www.who.int/employment/competencies/en/ | |
| Experience: Essential: At least 5 years of progressively responsible experience in the secretarial/administrative field, including one year's experience in in an international environment such as: WHO/UN, governmental/public, intergovernmental organizations, and/or non-governmental organizations. | |
| Languages: Essential: - Excellent knowledge of English language. - Excellent knowledge of Turkish language. Desirable: Intermediate knowledge of French, German and/or Russian. | |
| Additional Information: This is a LOCAL vacancy and as such, only qualified applicants residing within commuting distance of Ankara will be considered. (*) Extension of appointment is subject to a) satisfactory performance, b) continued need for the function, and c) availability of funds. Long/Short-listed candidates will be invited to a written test. Successful test candidates will be invited to a competency-based interview. WHO does not cover any expenses related to participation in tests and/or interviews. Similar positions at the same grade may be filled using this vacancy notice. Please visit the following websites for detailed information on working with WHO: http://www.who.int - Click on - to learn more about WHO's operations. http://icsc.un.org - Click on: Quick links > Salary Scales | |
| Monthly salary: (Net of tax) NTL 4778 at single rate NTL172 per child/ month max 6 children with primary dependants | |
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